MoonGroove Music & Arts Festival • July 16–19, 2026
A VIP transportation concierge for the MoonGroove festival, now at White Thorn Lodge in Darlington, PA. We're building organized group transport from six cities so attendees can get there comfortably without the long solo drive.
MoonGroove relocated to White Thorn Lodge in Darlington, PA — about 50 miles northwest of Pittsburgh, near the Ohio border. That's a significant distance from where most attendees live: Philadelphia, New York, Scranton, Harrisburg, and Baltimore are all 4–6.5 hours away.
Roughly 1,000 people attend this festival. They need to transport camping gear (tents, coolers, chairs) for a multi-day event. Without organized transportation, everyone is driving solo or carpooling on their own — expensive, tiring, and a poor start to a festival weekend.
Moon Groove solves that. We're contracting charter buses from six pickup corridors, handling gear logistics, and offering an optional pre-staged campsite so you can walk off the bus and be home.
Three levels of service, from simple transport to a fully turnkey festival experience.
Transport Only
Round-trip charter bus from a designated pickup point. Bring your camping gear — we handle the transport. You set up your own site.
$39–$99 /person
Varies by corridor distance
Transport + Full Setup
Everything in The Ride, plus your campsite is furnished and waiting on arrival. Walk off the bus, your tent is up, chairs are out, cooler is stocked.
$119–$199 /person
Varies by corridor distance
Saturday Only
Saturday round-trip for people who want to attend for the day without camping. No gear transport, no campsite — just the ride.
$29–$79 /person
Varies by corridor distance
Six routes covering the East Coast. Each corridor has an identified pickup location with free or low-cost weekend parking, and multiple charter bus companies already researched and ready for quotes.
| Route | Pickup Location | Distance | Travel | Departure | The Ride | The Groove |
|---|---|---|---|---|---|---|
| Regional — Pittsburgh Area | TBD — Pittsburgh staging area | 75 mi | 1.5 hrs | Friday 10:00 AM / Saturday 9:00 AM | $39 | $125 |
| Central — Harrisburg | Chestnut Street Garage | 260 mi | 4.25 hrs | Friday 8:00 AM | $69 | $169 |
| South — Baltimore | Pikesville Park-and-Ride | 280 mi | 4.5 hrs | Friday 7:30 AM | $79 | $179 |
| Northeast-2 — Scranton | Scranton Intermodal Center | 310 mi | 5 hrs | Friday 7:30 AM | $79 | $179 |
| East — Philadelphia | SEPTA Lansdale Station | 330 mi | 5.25 hrs | Friday 7:00 AM | $89 | $189 |
| Northeast — NYC Metro | Secaucus Junction | 390 mi | 6.25 hrs | Friday 6:00 AM | $99 | $199 |
Total capacity: 310 seats across 6 corridors. Return on all routes: Sunday ~4:00 PM. Venue: White Thorn Lodge, 383 State Line Rd, Darlington, PA 16115.
The plan is already written. Here's where we are and what happens next.
30+
Vendors researched across charter, glamping, parking, and insurance
6
Pickup corridors with identified staging locations
14
Planning documents covering every aspect of operations
~4 mo
Until festival — timeline is tight but workable
Based on market research of charter bus rates, glamping costs, and a 20–30% opt-in assumption from ~1,000 attendees.
Conservative
$4,000 net
Target
$13,000 net
Optimistic
$26,000 net
Costs include buses ($3K–$5K/bus), glamping ($695–$900/tent), welcome packs, insurance, driver hotels, and platform fees.
This dashboard is where the team tracks and manages the entire operation. Everything is here — no external tools needed.
Low demand (<150 riders)
Minimum threshold per route; cancel with full refund if under 30
Vendor cancellation
Backup vendors identified for every corridor
Weather / force majeure
Clauses in all contracts; communication plan ready
Budget overrun
Pricing locked to vendor quotes + 15% buffer
Timeline (<5 months)
Parallel workstreams; demand survey + vendor outreach simultaneous